Job Information
Iowa Department of Administrative Services Accounting Tech 3 - Pre-Auditor in Des Moines, Iowa
Accounting Tech 3 - Pre-Auditor
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Accounting Tech 3 - Pre-Auditor
Salary
$45,864.00 - $67,974.40 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
25-01245
Agency
400 Health & Human Services-Administration
Opening Date
11/12/2024
Closing Date
11/22/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Tim Houlette at tim.houlette@hhs.iowa.gov
Description
Benefits
Questions
Job Description
The Iowa Department of Health and Human Services’ (Iowa HHS) Division of Administration, Bureau of Finance is seeking an Accounting Tech 3 - Pre-Auditor.
Summary:
Under the direction of the Bureau Chief of Payments & Receipts, this position assists with assuring the work assignments are carried out: performs such duties as instruction employees about routine tasks, answering questions, about procedures and policies, distributing and balancing the workload and accepting, modifying or rejecting work: and may provide input on appointments, promotions, and reassignments. This position is responsible for the accurate and timely payment of claims for external vendors and reimbursements of travel expenses for state employees Duties include review of claims for accuracy and completeness so as to comply with federal, state, and department policies and procedures. This position oversees the payments of over $6.5 billion annually from over 110 state and federal sources.
Responsibilities:
This position will:
Pre-audit account payable documents for the department in accordance with policies and procedures adopted by Department of Administrative Services - State Accounting Enterprise (DAS-SAE) and general accounting procedures. Ensures disbursement data entered into the statewide accounting system (IowaAdvantage) complies with Code of lowa and other regulations. Verifies claims are accurate, authorized, properly supported, coded correctly and goods have been received or services rendered. Applies final approval of account payable documents in IowaAdvantage on behalf of the department. Documents the rational for denial of claims and returns denied claims to appropriate bureau staff for modification or correction. Approves certification of documents for payments submitted on interface files, approving that payment data matches the originating sources for payment made through electronic transmissions.
Monitors and distributes work to claims processors as needed to ensure claims are processed as needed to ensure claims process within established time frames set by the department. Provides reports regarding status of work and capacity of staff. Serves on work groups when determining process changes within the department as it impacts the bureau.
Manages the warrant processes for the Department. Perform reconciliations of warrants received to what was expected, working with DAS-SAE when variances occur. Manages warrant setoff processes and provide support for staff, both internal and external to fiscal management, on outdated, cancelled, and reissued warrants.
Participates in the department's appeal process. Conducts claim research, prepares and presents requisite documentation to the Board. Subsequent to appeal determination, manages the process of finalizing the payment per the stipulated decision. Records the event and provides communication to debrief staff on issue to minimize future issues which may require draft updates for policy or procedural change. Tracks and reports status of claims in the appeal process; distributes on both scheduled and ad hoc basis.
Provides comprehensive and accurate technical assistance and customer service to vendors and department staff regarding the interpretation and application of federal, state or department rules/policies and generally accepted accounting practices involved in the maintenance of financial accounts and preparation of account payable documents. Independently delineates necessary corrective action for rejected financial documents.
Requirements:
To be effective, the candidate must develop a strong understanding of HHS programs and the Department financial processes, and be able to effectively communicate them to various audiences. The candidate must have a firm grasp of the state’s accounting system.
The desired candidate will:
• be flexible, willing to adapt, and able to work independently
• apply state and federal policies to daily responsibilities
• quickly identify issues, offer solutions and continuously establish and maintain adequate accounting procedures
Applicant will be required to complete a background check to be considered for this position.
How to Apply: For help creating a profile or entering your information, please go to the online Employment Application Guide.
Benefits:
We have a great total compensation package for all our full-time employees, including: • Iowa Public Employees' Retirement System (IPERS) (Employee contributes 6.29%/State of Iowa contributes 9.44%) • Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan) (State of Iowa matches up to $75/month) • Health, Dental and Vision Insurance (See below for more details) • Vacation Leave (96 hours/year to begin, and increases with years of service) • Sick Leave (144 hours/year) • Paid Holidays (9 days/year) • Flexible Spending Accounts • Life Insurance ($20,000 paid for by the State of Iowa) • Long-Term Disability Insurance
For additional information, our Benefits at a Glance (https://das.iowa.gov/media/3766/download?inline=) outlines the amazing benefits for this position.
Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.
The State of Iowa is an EEO/AA Employer: IHHS values those with “lived experience” and encourages foster youth, foster parents, and/or parents who were in the HHS system to apply. Minorities, women, veterans and persons with disabilities are also encouraged to apply.
Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD E-Verify Statement: Our agency uses
E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
Minimum Qualification Requirements
Graduation from high school or G.E.D equivalency and experience equal to five years of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices;
OR
completion of a post-high school accounting curriculum from an accredited vocational, technical, business or community college, with at least twenty semester hours of accounting coursework;
OR
an equivalent combination of education and experience, substituting one year of clerical office work for each year of the required education;
OR
an equivalent combination of education and experience, substituting thirty semester hours of accredited post high school education in Business, Accounting or a closely related curriculum for each year of the required experience;
OR
employees withcurrentcontinuous service in the state executive branch that includes experience equal to one year of full-time work as an Accounting Technician 2.
For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/AccountingTechnician3-00294-90294.pdf) .
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Have you graduated from high school or G.E.D equivalency? IF YES - How many years do you have of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices?
I have not graduated from high school or G.E.D equivalency
Less than five years of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices
Five years or more of accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices
04
Have you completed a post-high school accounting curriculum from an accredited vocational, technical, business or community college, with at least twenty semester hours of accounting coursework?
Yes
No
05
How many years do you have of a combination of high school/G.E.D. equivalency AND/OR experience in accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices?
I do not have any of the required education and/or experience
Less than five years of the combined education and/or experience
Five years to less than nine years of the combined education and/or experience
Nine years or more of combined education and/or experience
06
How many years do you have of a combination of post high school education in Business, Accounting or a closely related curriculum AND/OR experience in accounting work involving compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal program data using elementary bookkeeping principles and practices? 30 semester hours equals one year of experience.
I do not have any of the required education and/or experience
Less than five years of the combined education and/or experience
Five years or more of the combined education and/or experience
07
Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Accounting Technician 2 for the State of Iowa?
I am not a State of Iowa employee
I do not have any experience in the classification of Accounting Technician 2 for the State of Iowa
Less than 12 months of experience in the classification of Accounting Technician 2 for the State of Iowa
12 months or more of experience in the classification of Accounting Technician 2 for the State of Iowa
Required Question
Agency
State of Iowa
Website
hhs.iowa.gov
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